Our Process

From Bid to Installation — Clear, Collaborative, and Built for Real Projects

At Galiatea Hospitality we believe a strong process builds strong partnerships. We keep every phase transparent — from estimating and engineering through production, logistics, to final delivery and installation. No surprises. No guesswork. Just clear timelines, consistent updates, and dependable results.

Every project begins with communication and alignment. From your first RFQ to the final install, we work as an extension of your team to protect design intent, manage cost, and deliver on schedule.

Step 1

Bidding & Estimation

We provide transparent, shipping-inclusive quotes with no minimum order quantities. Our estimating team can also support value engineering options and early budget pricing to help you plan with confidence.
 Typical timeline: 1–2 weeks

Step 2

Kickoff & Engineering

After a purchase order is issued, your dedicated project manager is assigned and a kickoff meeting is scheduled to review scope, milestones, approvals, and logistics. Our engineering team begins shop drawings within 7–10 business days of deposit payment received, detailing construction methods, materials, and hardware for build accuracy.

Step 3

Finish Samples

We provide custom finish matches based on your material direction, including wood finish stains, laminates, metals, stones and fabrics.

  • Digital approvals: 10–15 business days

  • Physical samples: 15–20 business days

Step 4

Model Room & Prototype

Before full production, we manufacture and install a model room so your team can review:

  • Design accuracy

  • Proportions & scale

  • Joinery & construction

  • Finishes & materials

This ensures alignment before production begins and reduces costly field revisions later.

Step 5

Full Production & Quality Control

Once the shop drawings are approved, model room production typically takes 3–4 weeks, followed by 6–8 weeks for full production depending on project scope. Our on-site QC managers oversee every phase of manufacturing—from raw material selection and cutting, to machining, assembly, finishing, and final packaging. Each stage is inspected against hospitality-grade standards and the approved shop drawings.

We provide detailed weekly reports with photos, measurements, and progress updates, ensuring full transparency and alignment before items are packed and prepared for shipment.

Step 6

Shipping & Installation

We coordinate both ocean freight (2-3 weeks) and air freight (10 days) based on your project schedule. Whenever possible, we ship fully assembled pieces to reduce install time and risk. 

A Process Built on Partnership

From estimating to installation, our process is built for clarity, precision, and accountability. We keep teams informed, risks minimized, and projects moving forward.